Wedding Photographer Workflow

Hello Fellow Wedding Photographers!

I am relatively new to the business of wedding photography and I was really struggling with organization.  How on earth do I keep track of all of my clients, keep my house from falling down around me (I home educate my two young children), spend time with my husband and keep my to do list from overtaking all my brain space!  After scouring the inter webs and spending an unreasonable amount of time on Pinterest, I have created a solution that I want to share with you!

There are lists and workflow charts all over the place and I used a bunch of them as inspiration.  Check out Photography Concentrate for an awesome list on workflow.  I used the list from Photography Concentrate's blog, combined with what I already do, and created a master checklist for myself.  You can download the file below

Wedding Workflow
Compressed Archive in ZIP Format 570.0 KB

My workflow includes 35 items.  Here they are:

1. Respond to Inquiry

2. Initial Meeting

3. Follow up email

4. Contract/invoice

5. Update client database

6. Send welcome package

7. Schedule engagement session

8. Confirm time/location of e-session

9. Shoot e-session

10. Thank you email

11. Process engagement session

12. Post Facebook teaser

13. Prepare preview

14.  Set up order/preview session

15. Have order/preview session

16. Follow up email

17. Deliver products

18. Schedule pre-wedding meeting (1-2 weeks before wedding)

19. Email worksheet link for shot list ideas

20. Pre-wedding meeting with client (usually just the bride)

21. Scout location and check out venue (if unfamiliar with area/venue)

22. Prep-Gear

23. Review Schedule/Input addresses in GPS

24. Shoot wedding

25. Sort wedding photos

26. Process wedding

27. Sneak Peak on Facebook 

28. Prepare preview

29. Set up showcase session

30. Hold Showcase Session with clients

31. Post Gallery online

32. Order products

33. Deliver Products

34. Blog Wedding

35. Send photos to vendors


What things am I missing?  What other steps to your workflow do you have?  

Write a comment

Comments: 3
  • #1

    Gabriel Waid (Friday, 03 February 2017 05:21)

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  • #2

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  • #3

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